Effective Date: 03/05/2025
Entity: Researcher Collab (currently in beta; a formal legal entity is in the process of being established in Estonia)

1. Introduction

This Privacy Policy explains how Researcher Collab (“we,” “our,” or “us”) collects, uses, and protects the personal data of users who access or use our beta platform. We are committed to safeguarding your privacy in compliance with the EU General Data Protection Regulation (GDPR) principles. Please note that Researcher Collab is not yet operated through an incorporated Estonian entity; incorporation is planned, and this policy reflects our practices during the beta phase.

2. Data We Collect

We may collect the following types of personal data when you register or use our beta services:

• Name, email address, and academic affiliation
• Profile picture and biographical details (optional)
• Research interests, uploaded publications, and project contributions
• IP address, device type, and usage analytics (for service improvement)

3. Purpose of Data Collection

Your data is used to:

• Provide matchmaking and collaboration tools (beta)
• Enable communication between researchers and organizations
• Personalize your user experience
• Improve platform functionality and security
• Comply with legal obligations, once applicable

4. Legal Basis for Processing

We process your personal data based on:

• Your consent, given upon registration
• Performance of pre-contractual services, to deliver beta platform functionality
• Legitimate interest, such as improving the platform and preventing misuse
• Legal obligations, once a formal entity is established

5. Data Sharing and Disclosure

We do not sell or rent your personal data. However, we may share data with:

• Third-party service providers (e.g., hosting, analytics)
• Partners or organizations you actively engage with via the platform
• Legal authorities, if required once incorporation and applicable legal frameworks are in place

6. International Transfers

Data may be stored and processed outside the EU. In such cases, we will aim to ensure that adequate safeguards (e.g., Standard Contractual Clauses) are in place to protect your information.

7. Your Rights

Under GDPR, you have the right to:

• Access and rectify your data
• Request data deletion (“right to be forgotten”)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

To exercise these rights, contact us at: privacy@researchercollab